Guestlist management for festivals, concerts and shows
Names arrive by WhatsApp, mail and DM, and someone merges them the night before. In ShowIQ every source submits into the same list. You approve per day, and the door sees the approved list, live.
Names arrive by WhatsApp, mail and DM. Someone merges them into one list the night before.
Artists and guests submit through their link. The door sees the approved list per day, live.
You get back: No mergingGuestlists in three steps.
- Open the routes in
Artists fill in their guestlist on their briefing, guests use a public form, relations and vendors use their own portal, and the office adds names or imports a CSV.
- Review in one place
Requests are grouped by source. Approve or reject in bulk, filter by day, type and status, and see who came in via whom.
- Approve and it is done
Approving creates the guest’s briefing and ticket, adds standard parking and can send the email right away.
Everything in guestlists.
- Six intake routesArtist briefing, public form, relation and vendor portals, guest hand-out, and manual entry or CSV import.
- Public guest formChoose types, numbers per day, a deadline and extra questions, and embed the form on your own website.
- +1s your wayAllow +1s as anonymous copies or with a name for each person.
- Bulk approve and rejectA requests tab grouped by source. Rejected people can submit again.
- Invite allowancesGive someone an allowance such as “may bring 2 guests” and send email invitations.
- Via column and filtersSee who added whom, +1 marks and briefing sent/opened status, and filter by day, type, status or name.
- Auto-approve relationsLet trusted relations through automatically, with their briefing sent straight away.
- Pre-registrationA pre-registration page with your own fields, duplicate filtering and a separate stats link.
Questions about guestlists.
Can artists add their own guests?
Yes. Artists fill in their guestlist on their briefing page, within the limits you set per day and per type. You can add extra guestlist tables with their own deadlines.
Can I put the guest form on my own website?
Yes. The public guest form can be embedded on your own site.
What does the door see?
The approved list per day. Every approved guest has a ticket with a QR code that the scanner checks in one scan.
Can I import an existing list?
Yes. Add names by hand or import them from a CSV file.
The rest of the show, in the same system.
- AccreditationArtists register their own people per day through a personal link. You approve, they get a QR ticket.3 h → 20 min
- Artist briefingsOne live page per artist with set times, route, contacts, guestlist and tickets. Send once, never re-send.Send once
- Check-inScan QR tickets with any phone, see in a second whether a pass is valid today, and follow the count live.1 scan
- Crew planningJobs and shifts, crew sign-up, availability, hours and expenses, and a personal briefing for every crew member.No calls
Stop managing shows in spreadsheets. Run them in ShowIQ.
Bring one upcoming show. We set it up with you and you see the difference on your own guestlists.